FOSB Minutes

FOSB meeting minutes 1/11/12

Attendees: Jodi Russell, Suzanne Waller, Linda Kjarstad,  Andy Grow, Beth Armitage, AJ Silva, Caleb Banta Green, Anastasia Samuelsen, Marian Wagner, Caitlin Raicey, Jen Miller, Susan Motte, Bridget Goglia, Sara Kopf, Melanie Shelton, Jodee Reed, Hillary Leonard, Karinne Dahmer, David Sommerville, Katherine Ropp, Stacy Kalthoff,Megan Ratcliffe,  Carita Polin, Becky Moore,

Introductions

Vision Discussion:  At the December FOSB meeting, we voted to add a “vision discussion” as a standing agenda item for each FOSB meeting. To begin our discussion of the Salmon Bay school vision this month, Caleb Banta-Green passed out the parent survey and staff survey which were completed early last year. The results of each survey were mostly favorable. However, Caleb posed the following questions which may be helpful to discuss. Does our Vision feel complete? Adequate? And is there anything missing?

Some discussion ensued. Here is a summary of comments made by meeting participants:

·      The vision statement seems broad and does not really state what we are doing. The SB vision statement seems less of a vision statement than a group of values.

·      How can we integrate our vision statement and our values? The vision and the integration, implementation are two different things.

·      The social responsibility piece is not in the vision statement, and it seems to be an integral part of the program.

·      Play and the social emotional development are missing as well as the quality of social emotional relationships.

·      There is an additional document which provides more information/text for each bullet of the vision statement and reviewing that maybe helpful.

·      Caleb stated that the school is  currently focusing on “project based learning” and that this discussion will continue.

Treasurer’s report:  Katherine Ropp reports that to date there has been $32,113 donated by families as part of the Direct Giving Campaign. 140 families donated which is about 20% of the parent community.  All the families who donated have received a Thank You note/acknowledgement from Kate Banta-Green. The Budget Committee will be meeting soon and is starting preliminary discussions of budget planning for next year. Generally our Principal, Jodee Reed, will receive her budget numbers in mid-February. She will most likely have information for us after mid-winter break.  According to the news from the State, the school budgets could face a 10% cut overall. The Finance Committee is preparing for the worst case scenario.

Secretary’s Report: December Minutes have been posted on the website. Motion to accept them and motion passed.

BLT (Building Leadership team) report:

BLT has not met since the last FOSB meeting. There will be a meeting on Tuesday next week. Discussion will focus on the Creative Schools Application.

Volunteer Coordinator’s Report

Middle School: Caitlin Raicey

•  WEP: First day was exciting. Had a few injured wrists. We strongly encourage wrist guards for snow boarders!  There was one broken arm, and one person had to come down via ambulance.

Elementary School Volunteer Coordinator Report: Megan Ratcliff

•  The MS and ES School tours will be combined this year. See the website for dates of school tours. They need volunteers to help run the tours.

•  We need to fill our Kindergarten class and 6th grade class. We also need to fill a ½ class for 3rd, 4th, 5th grades. We need to market to fill these spots with families that want an Alternative School.

Our Geo Zone is the Hamilton and Whitman attendance areas. Tiebreakers are:

•  Sibling, Geo-zone, Lottery. Parents need to understand that even if they live in the geo-zone or have a sibling at SB , they must fill in a form requesting SB as their first choice.

•  Caitlin reports that the Thornton Creek representative has been reassured that they will receive priority again for the 2012-13 year. They are working with Transportation the develop Transportation Hubs.

•  Community and Fundraising:

•  Just deposited a check for $2000 from PCC for Scrip!

•  Keep Using Scrip and bringing in Box tops and receipts. They really make a difference and add up!

•  We will hold a Salmon feed kindly hosted by the Lynch family and Ocean Beauty Seafoods on Feb. 3rd to raise funds for the playground. There will be examples of the tiles available for purchase for placement on the new playground (see below in Playground Committee Report)

•  Principal’s Report: None. Jodee is sick.

•  Playground Committee Report

 Robin Lofstrom: The design is done. The SW area is getting some revision: the boulders are now planters. The bridge can have a curve. There can be no rain garden due to the problems of drainage which Lance Adams explained at the last meeting. Hopefully, there will be a ball hutch so that during recess the playground supervisors can get balls and jump ropes out for the kids.

Safety surfacing has not been specifically chosen. Many individuals have asked about the color, but a specific decision regarding that has not yet been made.

We are trying to keep the cost to under $200,000.  Donor Tiles on the Plinth and on the Star Root planter will be displayed at the Salmon Feed on Feb. 3rd. You can buy a tile and get it engraved.

We need a volunteer to place the tiles.

Karinne Dammer has been selecting appropriate plantings for the planters and replacement plants for the existing planters.  There will be an irrigation system in place, hopefully. And with more appropriate plantings, we hope they will do better than the ones we have now.

Question: Will people get to choose the color of the glass tile if they chose to purchase a donor tile?  Answer: We are not sure. There will only be a few colors and you may just be assigned a color. Some of the tiles will be brick or granite. Specific details are not known yet known.

Jodi Russell asks what is the timeline? Robin shared that The contractor selection will most likely be determined by cost, and will be made by the district. We should close our current grant by the end of the month and sign contracts for the new grants in February.

Hope to have Ground Breaking on the day after school gets out (June 18th) and Ribbon Cutting at the beginning of school in September.

Math Committee Chair: Markus Lofstrom is Chair, Ben Black is also taking a lead role. They met and have a mission statement. Current plans include March 14th, PI Day, a Family Math Night.

Will meet on Feb. 2nd to discuss use of the  $250 budget. There is much excitement about a Magazine associated with membership of the National Math Educators Association. This is a resource teachers have previously used and would like to access again.

They would like to implement Math Buddies, much like the reading buddies program that happens between older and younger grades.

Alternative School Coalition Report:

A “letter of intent” is due May 1st if schools want to become a “Creative Approach School”.  This is a new deadline, which allows us to have more discussion and intentional decisions.

Caleb says that Phil Brockman and John Minor are involved in development of an application for schools to become “Creative Approach Schools.” There would have to be 80% staff and community approval. Staff that did not want to participate would have the opportunity to be placed in another school. The application would ask for information regarding what specific goals the school was addressing and what new approaches / district waivers the school was requesting.

Legislative Update: Megan sent out a letter from Zara to the parent body requesting they contact their legislators with sample scripts included. Hopefully, people are doing that.

Please watch the Monday Bulletin for announcements regarding committee meetings and updates.

Submitted by Linda Kjarstad 2/1/12

FOSB meeting minutes 12/15/11

Attendees: Jodi Russell, Michelle Pearson, Suzanne Walter Linda Kjarstad, Nancy Shah,Zara Kublin, Andy Grow, Lance Adams, Beth Armitage, AJ Silva, Caleb Banta Green, Anastasia Samuelsen, Marian Wagner, Caitlin Racey, Jen Miller, Susan Motte, Bridget Goglia, Sara Kopf, Melanie Shelton, Jodee Reed, Hillary Leonard, Karine Dahmer

Introductions were given.

Treasurer’s report: Kate Banta- Green reported that our direct giving campaign is just about to end. As of today we have raised $29,713. Kate is confident we will reach $30,000 as the last donations are received.  Total number of families participating was 118. About 2/3 of the receipts have been mailed out and all receipts will be sent by the end of the year. Great job Kate! Thank you.

Secretary’s Report, a motion was made to accept minutes from October and November. Minutes have been posted on the website. Motion passed.

BLT (Building Leadership team) report.

• The district is not currently planning to place portables at Salmon Bay next year.
• 8th grade project check in. Approximately half the kids are signed up. The project will run January through June and credit will show on student transcripts. A celebration will be held at the end of the year as well.  A question was asked regarding the 8th grade project for next year…will it be run the same way? Jodee will meet with staff to look at potential scenarios. A request was made to let parents know decisions regarding the 8th grade project as soon as possible.
• A clarification was given regarding camp. Everyone attends the fall camping trip. The spring camping trip does have some requirements.
• As we move into the next phase of expansion, we will need to review core services such as supervision on the playground and at lunch. Budget impact will need to be discussed.

Volunteer Coordinator’s Report

• WEP is coming!
• The Salmon Feed has been moved to February 3rd. It will still be a playground fundraiser and playground tiles will be sold.
• Background Checks:  We need to tighten things up to make sure all background checks are completed and kept up to date. It is important we follow our policies.
• Lantern Festival will be held tomorrow evening, and in the morning.
• All school Directory has had challenges.  It will hopefully be distributed in January. We have $250 in advertising revenue to help with the cost. But we need to look at a way to make it easier and potentially look at software to help with layout/organization.

Principal’s Report:

• The School will actually be closed during break.  New Lights will be installed in the hallways on the first floor.
• In January Salmon Bay will be honored at a celebration hosted by the Alliance for Education. Last year, Seattle students met or exceeded standard on the state exams at a higher rate than the statewide average in every tested subject in grades 3-8. The Alliance for Education & Seattle Public Schools are celebrating the schools making the largest improvements. And Salmon bay is one of the honored schools!
• The District has a new way to assess is a school is meeting standards by looking at growth and progress toward closing the achievement gap.

Committee Reports

Legislative Update:

• Please contact your legislators for the special session.
• Students of Washington for Change: SWAC is a new school group focused on School Legislation. We also need to educate ourselves about what Charter Schools are,at the State Level it is Called Innovative Schools. Zara has Scripts for Legislative updates i.e. a primer, a phone script, and an email script.
• Marion  Mory Lou and Rueben and Cole Wells, have been talking to them and is hearing how awful the funding is in some areas and not  supporting teachers.
• The Paramount duty is to fund education. And they aren’t doing it.  We need to clarify our vision as be clear about what we need to meet our educational goals and standards.

Auction Committee:

• Suzanne: Auction will be held March 31st.
• Next  Meeting January 10th.
• Donations are starting to come in, please solicit after the first of the year. We still need someone to help coordinate the live auction. Checkout has been taken care of.

Playground Committee: 

Significant change has been made to the design. The new design will not include rain gardens due to the drainage issues. If anyone has questions about the drainage issues please contact Lance.  the infiltration rates are unknown. So we will not be able to put in rain gardens.

• More fundraising  information will be available at the next FOSB meeting. ANDY GROW can answer questions. Ed is helping a lot with looking for corporate money. Tiles will be sold at the 2/3 Salmon Feed.

Communication Committee:

• Hilary, Linda, and 2 more people
• feedback was collected from families, what are the ongoing needs for communications, etc.
• Parents have also expressed interest in being able to communicate with one another, business to business or parent-to-parent. Or advertising classes, events etc. We need to determine the best way to allow this communication to grow.
• Second communication issue is when our PTO wishes to express our own opinions that may be critical of current policy. We want to be mindful of how we can communicate, when we are being critical of what’s going on district wide, or Legislatively,  and we want to do it appropriately.  
• Hillary presented a handout with all the collected information. She wants FOSB to prioritize what the committee should focus on.
• Sarah and Jodi will go over it, and will let Hilary know how best to communicate with parents and move forward. This info will go out to the directors.

Alternative Schools Coalition Discussion

• A suggestion has been made to have a standing agenda item related to our vision ( a discussion: i.e… what is our purpose, what is our current vision, what are we doing?)  We have a definition of what Alt. Ed looks like at SB. We should be talking about it regularly. It would give us a more purposeful retreat every year and be a way to keep our vision current, authentic and alive. . Our vision should be all about what we want for our kids and our teachers.
• For example, if our goal is project based learning then how do we focus on it as a whole community? How do we incorporate families into the discussion? BLT? Can this be a way to increase communication between BLT and FOSB? It was noted that talking can get very abstract:  Can we get concrete examples of our actions and progress?
• A motion was made to have an agenda item that is “a discussion of our vision.” Seconded:  Passed.
• An update was given regarding Creative Approach Schools. This is what had previously been called “innovation schools.” There is an MOU from the district and SEA. SEA voted to postpone their decision until Jan. 23rd.
• An application is being created for schools that wish to apply, may be out in January but could be later. Deadline to apply as early as March. It may not be the only way but might it be a way to get us where we want to go? Schools will need to individually make decisions to apply or not.
• Caleb Called an Urgent Meeting last week to discuss among the alternative schools. Creative Approach status can give more Flexibility in assessment and curriculum, but Staff has to agree by 80%. Schools can decide what they are asking for in terms of waivers…enhanced autonomy and accountability. 
• Zara:   Concerned about unions, and union representation
• Concerns were raised that the district is taking a tough budget year and adding in an application deadline.  There will be more discussion to follow on this complicated issue. 
• Meeting Adjourned.

Submitted By Linda Kjarstad on 1/10/12

11/10/11 7pm

Present: Suzanne Waller, Karine Dammer, Beth Armitage, Susan Motte, Caitlin Racey, Kelly Bryant, Andy Grow, Lance Adams, Jen Miller, Amy Stackhouse, Dorothy Jacobsen, Monica Porter, Barb Smith, Keith Mc Laren, Melanie Shelton, Karen Fossum, Lisa Dunn, Linda Clemon-Karp, Sophia Clemen-Karp, Andrea Robinson, A.J. Silva, Linda Kjarstad, Michelle Pearson, Bridget Goglia, Jane Davies, Katherine Ropp, Jodi Russell, Sarah Kopf

Introductions were given.

Election of new Directors: Linda Kjarstad, Michelle Pearson, and Bridget Goglia were unanimously voted in as new directors.

Treasurer’s Report

· Katherine Ropp, elementary treasurer, reported on the all school mini grant process.  The finance committee brought forth a list of grants to be recommended for funding. The committee reviewed the grants in two groups, elementary and middle school. The group collectively decided on the all school grant. Decision was reached by consensus within each group.

· A question was asked regarding applications that were not funded. There were some grants which were not recommended for funding. The committee did receive more requests than available funds, so not all applications could be funded. Examples were given. If individuals would like additional details or have questions, they can contact Katherine Ropp.

·  A motion was made to fund mini-grants as selected by the finance committee. Motion passed.

(Note: A list of funded mini-grants are attached below)

· Direct Giving Update  (Report from Kate Banta Green)

· $7235 in pledges to date, 40 donors, and median gift is $100.

 Secretary’s Report: minutes were not posted due to technical difficulties. Please accept our apologies. We do place a high priority on getting the minute notes posted but it was not possible in the transition between outgoing and incoming secretaries.

Principal’s Report:

· District Capacity committee: Jodee is member of this committee. The district is currently discussing which projections to use regarding enrollment. The district is growing.

· Jodee has communicated to the district that we will already be increasing capacity next year (as part of our planned expansion) without the use of portables. The early capacity management draft did show 3 portable classrooms to be placed at Salmon bay.  Jodee has worked to update our correct capacity information with the district and shared that portables would be problematic at our site because of the already planned playground project.

· Math: a parent asked about testing (map, msp) and commented that she was surprised that there was testing at Salmon Bay. Given that it was an “Alternative School”, she was surprised to hear this. She would like to know about “opting out”, how does one do that? And does it hurt the school, or the child in any way to opt out?  Jodee answered that anyone can opt out at any time. It needs to be done in writing to Jodee and the child’s’ teacher. 

· Teachers are working to track math curriculum. They turn in calendars each month tracking math instruction, what was taught and which specific curriculum used.  

· Math committee: Received seed money from the mini-grant process ($250) to have family math nights and help to develop a math culture in the student body and in families.

· Concern has been expressed regarding intermediate grade level math scores. The Building Leadership Team has developed Literacy and Math goals in Elementary School and Middle School. Copies of goals and strategies planned to achieve these goals are on the district website (Continuous School Improvement Plans).

· Jodee requested that Beth put links to OSPI grade standards and SB’s CSIP on the Salmon Bay website (note: CSIP is at http://www.salmonbayschool.org/content/demographics and OSPI at http://www.salmonbayschool.org/FAQ)

8th grade project discussion

Jodee shared that after much discussion, staff has decided to not make the 8th grade project mandatory this school year. Letters were sent to the middle school families discussing the decision. The plan is to revise the 8th grade project and bring it back next year in a more manageable format. The project will still continue, but will be voluntary.

Many parents spoke of their disappointment and frustration regarding this curriculum change.  A teacher also spoke about the fact that this project was not successful for all students and negatively impacted some individuals.  General comments and thoughts shared include:

· Parents spoke of being very upset, saddened and disappointed by the news of this change. Parents also spoke of being caught off guard by this news. Several individuals expressed that the communication should have been handled differently.

· Some parents asked that the decision be reconsidered. Parents offered to help and recruit others to support the project if that would allow it to move forward. 

· A student shared that there wasn’t a strong reason to complete the project due to lack of recognition or reward.  If a student completes all the work, perhaps some type of credit or recognition should be given.

· A parent expressed concern that the kids that really need the skills are not going to choose it as an option. These students won’t be as prepared for high school.

· A parent addressed this particular class and shared the impression that things have been watered down for this class.  This class also missed the 6th grade historical project.

· It was pointed out by that the 8th grade project is difficult for some students. Students are at a disadvantage when they don’t have the skills to conduct a research project, do not have access to the Internet, and do not have parents that can help them.  A second parent agreed that the 8th grade project “is a very uneven experience”.  Without appropriate resources (support at home, internet access etc.), students cannot be successful.

· Concern was expressed that the project is punitive.  If students did not complete the research project last year, they were not allowed to go to 8th grade camp (another important part of the Salmon Bay experience).

· It was pointed out that while there is disappointment that changes were made to the project, a good plan is in place for the optional form of the 8th grade project and students are able to participate.

· A teacher shared that behind the scenes, teachers are talking about how they can help give the 6th, 7th, and 8th graders the skills they need and ensure that skill development in embedded within the curriculum. Research skills can be taught in all three years of middle school.

· Jodee summarized by saying that ideally the skills are built into the curriculum and that the goal is a comprehensive project - based curriculum in all three years.  A meeting will be held to give more information to students wishing to complete the 8th grade project this year. Jodee has also responded to all parents who have contacted her with concerns and will continue to talk with parents regarding this change.

Volunteer coordinator's report:

· A Dec. 2nd  Salmon Feed is planned. Ocean Beauty is donating the salmon, Starbucks is donating coffee. (Note: this event has since been postponed).

· Starbucks (located in Fred Meyer) is hoping to partner with Salmon Bay. A question was asked about the decision to partner with specific companies. A concern was raised about this being too “commercial.” We do have policies to address these types of donations.  Please email Megan or Caitlin if you have opinions or questions.

Alternative Schools Coalition Report

· Following the last meeting, Jodee Reed suggested a “wait and see” approach. There are a lot of questions that remain to be answered. 

· Another thought would be to make our own statement about who we are and what we believe.

· One school has applied to the state to be an Innovation School.

· Michelle Pearson, member of our Alt. Ed committee, shared: My understanding is that it would give “Operational Assurances for Hiring, Curriculum, and Assessment.

· Another parent shared thoughts on negotiating waivers from teachers… if they work in Innovation schools, they might have flexibility in what they teach.  Talked about Innovation Schools at legislative level.

· It is important to watch the budget: 2 billion is being cut. Calling for 10% cuts across the state. Some of what this means is:

   1. Eliminate busing

   2. Cut early learning program

   3. Cut full day K

· November 28th start of special sessions in Legislature.

· 3 Community meetings: Nov. 14, 15, 16, See the district website for details.

Emergency Preparedness Report

· Our school has an emergency plan. It is very important for both parents and teachers to understand this plan. Parents need to understand that policies regarding pick-up of students will be different following a disaster….parents will not be able to immediately rush to school and pick-up their student(s). Different check out procedures will be in place.

· If you notice the safety shed is open, please let staff know. There is money earmarked in the budget for emergency supplies. The Emergency Preparedness committee is working on a plan to update supplies as quickly as possible. We want to be supplied with everything that is needed to stay in the classroom for 24 hours.

Fundraising reports

· Auction there is an orange poster with jobs listed on wall outside of volunteer Coordinator’s office. Please sign up.

· UW bookstore Saturday, Sunday, and Monday November 18 to 21st. You can buy online.  Just choose Salmon Bay School and 25% of all proceeds this weekend go to SB. The teachers will have wish lists.  You can buy books your child’s teacher wants for the classroom.

Meeting adjourned. Submitted by Linda Kjarstad 12/12/11

Attachments:

2011 Funded Mini Grants

Attendees: Jodi Russell, Sarah Kopf, Suzanne Waller, Kim Penfold, Caitlin Racey, Maria Kelley, Amy Stackhouse, Hillary Leonard, A.J. Silva, Michelle Pearson, Beth Armitage, Mary Torcaso, Andrea Heatherly, Katherine Ropp, David Sommerville, Linda Kjarstad, Megan Ratcliffe, Dave Middleton, Nicolette Jensen, Susan Motte, Kelly Bryant, Robin Lofstrom, Jen Millen, Melanie Shelton, Caleb Banta-Green

Introductions were given.

Announcements:

There was an envelope stuffing party for the direct giving campaign prior to the meeting. Thank you to everyone who helped.

FOSB elects directors two times each year during our May and November meetings. Individuals wishing to be elected directors at the November meeting should contact either Jodi or Sarah.

Communications:  

Hillary Leonard, Communications Committee Chair, passed out sticky notes to record ideas that the communications committee might want to focus on. She is open to any suggestions. Individuals may also contact Hillary directly.

Secretary's Report:

September minutes were approved.

Principal's Report:

Jodee Reed is sick. No principal report was given. 

BLT (Building Leadership Team) Report. 

·      A brief overview of the BLT was given. We have two parent representatives, Susan Motte and Beth Armitage. The remaining team members are staff/teachers.

·      A brief discussion of the CSIP goals was held. Jodee will be able to provide additional information at the next meeting.

·      Jodee is working with the teachers to analyze test scores, particularly math which has a lot of variability. They are working to determine if the variability is partly due to individual scores and what other causes may exist. Jodee has asked teachers to track what they are teaching and which curriculums they are using.

·       BLT chose to do MAP testing only 2 times this year.  New students to Salmon Bay will take the MAP test this fall; all other students will use their spring scores as the beginning baseline for this year.  MAP testing will resume in the winter and spring.  

Guest Speaker—Emergency Preparedness

JoAnn Jordan, Public Education Coordinator from the Seattle Office of Emergency Management, spoke on emergency preparedness. She presented information about what individuals should do during an emergency as well as an overview of school responsibilities. It is important to share information with parents so they know what to expect in an emergency. For example, different procedures will be in place for picking up students. 

Our Emergency Preparedness Committee will be meeting soon to continue working on updating our school emergency supplies. Many things are outdated. The initial focus will be on updating a “bucket” for each room and ensuring adequate water supply. If you are interested in joining the committee please contact Keith or Sarah.

Treasurer’s Report

Katherine Ropp, elementary treasurer, presented a recommended school grant process.

·       The finance committee created the application and guidelines which were distributed. There are three grants to be awarded: $4000 for elementary, $4000 for middle school and $5000 for all school projects. All teachers, staff and parents are welcome to apply. The due date is Wednesday, November 2nd.

·       A concern was raised that the quick deadline may be difficult for some teachers. Everyone agreed it was a short turnaround but that the committee wanted to distribute funds quickly. The deadline was also set to coincide with the upcoming FOSB meeting schedule so funds could be distributed quickly (this fall).  An evaluation will be held following the grant process so we can capture feedback to incorporate into any future school grant awards.

·       Motion to approve the grant application and process and distribution to teachers, and parents as well. Motion passed.

David provided a brief overall budget report. There is very little happening and everything is as expected. We have generated $2,000 income in the beginning of the year. We have a planned income of $123,000 expected this year. We have approximately $50,000 in the bank to cover our expenses until our major fundraisers, the direct giving campaign and our school auction, bring in more income.

Volunteer Coordinator’s Report

We may need to clarify with teachers how to access money. We are drawing income from several pots, budget line items, enrichment and mini grants.

Next Thursday Caitlin is having a party to give out auction tasks.  She has all the volunteers she needs for dance.

Please attend and volunteer at the Lets Play Salmon Bay event on Saturday.

Alternative Schools Coalition

Caleb has started a Google group. Send your email to Caleb is you want to join.  Zara shared information about state legislation regarding innovation schools. There will also be an application process in January and we will need to make a decision on whether to apply or not.

Playground Committee

Let’s Play Salmon Bay will be held on Saturday. Please join us! Thanks to all the volunteers who are helping. Every participant earns matching funds for our grant.

The next FOSB meeting will be held on November 10th.

Meeting Adjourned.  Submitted by Linda Kjarstad 12/13/11

FOSB Mini Grants Awarded at November 2011 FOSB Meeting

Attendees:

Jodi Russell (co-chair), Sarah Kopf (co-chsair), Caitlin Racey, Megan Ratcliffe, Linda Illman, Keith McLaren, Sherry Jaqua, Jodee Reed, Robin Lofstrom, Brian Williamson, Susan Motte, Beth Armitage, Melanie Shelton, Jen Boget, Lisa Dunn, Suzanne Waller, Karine Dammer, Jeanette Lim, Laura/Dan Chang, A.J. Silva, Anastacia Sammelsen, Hillary Leonard, Paul Satushek, Margaret Clarrissimeaux, Amy Stackhouse, Caleb Banta-Green, Zara Kublin, Brian Prosser, Andra Gallegos, Craig Greene, Maria Gutierrez, Renee Gersdorf-Duncan, Kim Post, Jen Millen, Barb Jochum, Katherine Ropp, Lance Adams, Andre Evans

Legislative Chair’s Report:

Azra gave a report on upcoming issues and events including:

• The PTA Legislative Mtg. 10-14 & 10-15 @ SeaTac Marriott.  This is a very important issue and people members were encouraged to attend.  FOSB is a PTO, but if you wish to influence the PTA proposals you can discuss the issues w/a friend to relay your ideas for them to share at meeting.
• Introduction of Charter Schools in WA State.  School board elections are coming up soon and 4 of 7 members are up for re-election.  This is important to watch.  Zara’s #1 priority/goal is to work toward tax reform legislation (2010 failed).

Chair’s Report:

Jodi opened with a brief discussion regarding the reasons for FOSB being a PTO (instead of a PTA). Essentially, Salmon Bay School originally was two schools with two parent groups and when we merged to form FOSB, we decided to go the PTO route because everyone is automatically a member (no dues or membership required). The issue was discussed at length at last Leadership Retreat and the consensus was that the model worked well for Salmon Bay in our current form. However, we don’t get a vote on legislation which is a downside.

Treasurer’s report:

Katheryn distributed copies of the 2012 proposed budget (attached) and it is essentially the same budget that was passed last year. $1,000 was re-allocated from an overage in art to Mr. G and the mini-grant process is back in the budget. The money was raised last year at the auction and this is the best way to distribute the funds. There will be $4,000 for elementary, $4,000 for middle-school, and $5,000 for all-school purposes. The budget committee is seeking volunteers to form a committee to determine the criteria and application process to distribute the grants. Please see Kathyrn if you are interested. Examples of past grants have included Japanese cooking, plaster mask-making, video equipment, artists in residence, and special assemblies.

Secretary’s report:

The list of Directors (attached and posted on the school’s website) was approved unanimously. Minutes from last June’s FOSB meeting were unavailable.

BLT (Building Leadership Team) report:

The BLT is comprised of three elementary teachers, three middle school teachers, Jodee, a special education representative, and two parent representatives. The BLT is the decision making body of the school. This committee is a district requirement in every school and in general, focuses on the budget, on professional development, and the CSIP (Continuous School Improvement Plan).

At the last meeting, the BLT focused on professional development planning for teachers involving project based learning, the new standards-based grading system, and the beginning of the CSIP process. The BLT also discussed Salmon Bay’s new student attendance/arrival time policy and began researching how to become a member of the Coalition of Essential Schools (CES). Salmon Bay is not currently a member of CES, but since it focuses on many of the ideas that alternative schools embody, it might be a good fit for us. Any input to the BLT is welcome so that there is a two-way communication stream.

Volunteer Coordinator Report:

Caitlin reported that background checks are underway and that middle school camps are upcoming and drivers were needed. The email list is being set up. If you don’t receive the Monday morning bulletins via email, please contact Caitlin or Megan.

Megan also mentioned that background checks are underway. If you intend to volunteer in the school or drive for a field trip, please get in touch with Megan. This needs to be done every six months. You’ll need to submit copies of your license and insurance forms.

Megan and Caitlin are both contracted for 19 hours per week this year (up from 15 last year). Megan will be off on Wednesday; Caitlin will be off on Tuesday. 

Principal’s report:

Jodee said it has been a great start to the year! She has seen lots of community building throughout the building - all with age appropriate activities. She has viewed lots of procedures being learned, including practicing transitioning from one activity to the next. There was an improvement in the spring Map and MSP scores. The Map testing is optional this year and Salmon Bay will not be participating in the fall.  New homeroom organization provides a place for the kids to get their acts together before heading out into their other classes.

Standards based grading will be in effect this year. Examples of grading will be “Did you meet that standard?” “How close did you get?”

Expansion brought about teams and the teachers love it and are excited about it. The new teachers are fitting right in.

They have had two fire drills already and the fire department was very impressed with the job the students did in emptying the building quickly and quietly.

Jodee reiterated the procedures for drop-offs and pick-ups. She stressed that following drop-off and pick-up traffic rules are important. Especially in light of Salmon Bay losing the crossing guard on NW 65th.

Jodee discussed the benefits of joining the Coalition of Essential Schools and encouraged Salmon Bay to join. Nathan Hale is a member. If you’re interested in further info, it is available on their website. http://www.essentialschools.org/

Garden Committee:

Jen reported that there is a work party scheduled for Saturday, September 17th.

Alternative Education Committee:

Caleb reported that the committee (essentially himself at this point) is looking for new members. John Minor at Thornton Creek is Coordinator of Alternative (Innovative) Schools and they are trying to determine what all of the alternative schools common theme/mission is.

Playground Committee:

Robin reported that FOSB had received a $100,000 matching grant from the City and had applied for a $75,000 from King County. (The committee has since learned that we will receive $60,000 from King County.) While these are huge grants, they are matching grants and the committee needs volunteers to create the $$$ towards our match. The $60,000 grant from King County DOES count towards the $100,000 grant the City, so that is a big help.

Let’s Play Salmon Bayis a HUGE event scheduled for October 22nd at school to support the playground. Everyone’s attendance is important! ALL time spent (making a cake, showing up at events, bidding, meetings, etc.) is worth $20 per hour in matching dollars. Please keep track of your time and let Robin know.

The construction drawings are scheduled to be ready to go out to bid in early 2012. We’ll analyze bids prior to selecting a construction team.

Announcements:

• Bookclubs: Karine announced that bookclubs will meet once a month to get to know parents and build smaller more intimate groups. Some books to be discussed:  Tiger Moms, Raising Sons, Raising Daughters. Anthony will be leading one group.
• Emergency Preparedness:Keith announced that he is forming a committee to replenish the school’s emergency supply inventory. He has looked into the school’s inventory and it is very low. He has prepared a general list of recommendations of necessary items.  We only have a 6 hour water supply and enough blankets for 50 kids, for example. He passed out lists with supplies needed to have on site (attached). The anticipated cost is $10-$15,000. Megan mentioned that there is $2,000 in the budget for food replacement and there is a possible neighborhood grant to cover a portion of the costs. The deadline for the neighborhood grant is 10/15 so it is unlikely that this will come to fruition. Neighborhood meetings are currently being conducted to educate citizens and are very informative and helpful. Keith is talking to big box stores regarding larger items they can donate to us.  A good goal for this year is for each classroom to have a bucket of safety supplies for their class. Jodee mentioned that emergency preparedness could be a good theme for the auction. Amy and AJ are willing to help out on this committee and they are looking for others. One parent suggestion was to throw a “Perishable Party” when items are getting close to their expiration date. This will be an on-going discussion.
• Classroom reps: Jodi took an informal poll of attendees to see if all classrooms were represented. There has been discussion of FOSB classroom representatives at each meeting for several years. Most of the classrooms were represented at the meeting. Perhaps this is the year it takes off.

Friends of Salmon Bay (FOSB) Roster 2011-12

OFFICERS

• ES Co-Chair: Jodi Russell reddsell@comcast.net
• MS Co-Chair: Sarah Kopf kopfpatterson@earthlink.net
• Secretary: Lance Adams lancecadams@hotmail.com
• MS Treasurer: David Sommerville david@sommerwindgroup.com
• ES Treasurer: Katherine Ropp roppkat@comcast.net

DIRECTORS

• Beth Armitage (ES BLT rep) macbethy@mac.com
• Susan Motte (MS BLT rep) susanmotte@aol.com
• Caleb Banta-Green (Alt Ed, Health & Safety) cbantagreen@gmail.com
• Jane Davies cj_davies@msn.com
• David Innes (Webmaster) david@innes.com
• Zara Kublin (Legislative Liason) zkublin@hotmail.com
• Robin Lofstrom (Playground) robin@lofstrom.com
• Jen Millen (Garden)
• Sherry Jaqua sherry@foryourhealthnw.com
• Sarah Kopf kopfpatterson@earthlink.net
• Beth Boram
• Hillary Leonard
• AJ SIlva (Mainenance and Facilities)
• Suzanne Waller (Auction, Scrip)
• Karla Alantara-Warren
• Sam Starr
• Kelly Bryant

LEADERS

• Direct Giving Campaign Kate Banta Green
• PIE Co-Chairs Patty Maier & Karine Dammer

DIRECTORS NOT SUBJECT TO ELECTION

• Jodee Reed, Principal jreed@seattleschools.org
• Michelle Ota, Vice Principal mota@seattleschools.org
• MS Vol. Coordinator Caitlin Racey caracey@seattleschools.org
• ES Vol. Coordinator Megan Ratcliffe mcratcliffe@seattleschools.org

Topic:  Discuss the connection between the school administration and stated vision of the school.

Guiding questions/thoughts:

Is the vision something that can be expressed and supported by leadership?

What avenues exist now for parents to get a feeling for the support of the vision by school administration?

Is supporting the vision something you would put a high priority on for the duties of a school administrator?

People are unsure about vision of school.  It’s not discussed enough for people to have a good understanding of the vision.  A more concise vision would be easier to remember, but may not necessarily help the school.

Principal and AP do not articulate the vision, the wonderful teachers do.  There is no overarching vision.  The vision is individual on who you ask.

Not a lot of direction from admin in terms of the vision.

Circulate:

• Put in Bulletin
• Classrooms
• Back door
• Administrators should by synthesizing what is happening in classroom.
• Do a better job of promoting within the community.
• Jodee’s bulletin – how is our vision being realized this week?
• All school events

Topic:  Exploring the Vision Statement

Guiding questions:

What do you love about it?

What’s missing?

Do you feel like it is useful in guiding the direction of the school?

“I think it’s perfect”

What should be included in mission statement but isn’t:

1. Relationships – between students and teachers, students and others
2. Emphasize community in community

Jodee:  wants to focus more on experiential aspect as major point of our being alternative esp. given the electronic non-connectedness increasingly defining kids’ lives.

“Difficult to put in a hall” - can we?

“It’s complex just like Salmon Bay”

• Keep it living vs. a hardened dogma (dead)
• How to keep, every year, giving it new birth
• Pick a single line from the vision to focus on each year
• Would the students get it?  Can we make a kid version?
• How to make parents see it more
• How important it is
• How it might be introduced to parents as a very important touchstone for their ongoing experience of the school
• For understanding the discussing their feelings both of what’s not going right and what is and/or could be made even stronger (build on its success)
• Remember long history of the crafting of the statement – it was a very unifying process for the people (teachers) involved
• Michelle could tie her “what I saw today” into vision statement in the Bulletin
• Jodee:  3 rules have been internalized by kids – in a good way!

Topic:  Talk about the relationship between teachers, parents and administration in areas like curriculum, school structure, and daily life in the classroom.

Guiding questions:

What kind of role should parents have in these areas?

What do you understand the decision-making process to be for these areas?

What do you know about the Building Leadership Team?

One view: parents are a partner, should not have input to make decisions, but parents want to be heard by leadership   **we have been hearing that parents are not feeling heard**

Another view: parents should have input, want handwriting curriculum, grammar

Unless parents attend FOSB meetings, they probably don’t know much/anything about BLT

Publish BLT agendas, make available

Coffee Hour – vary times/days, have leadership attend and present a topic to accommodate a variety of people.

We want to know what our teachers think.  We love when they come to FOSB and are part of the discussion.

Have a panel of teachers

Topic:  Discuss your views on alternative education vs. traditional education in terms of academic rigor.

Guiding questions:

What is the definition of rigor?

Is there a difference?

Does the child development play a role in appropriate levels of rigor?

Trad education rigor gauged by:  time spent on topic in classroom, amount of prescribed work, level/difficulties, topical weighting of 3 Rs vs. artistic pursuits in classroom, staff inclinations

Alt ed rigor gauged by:  where/how each student finds challenge.  Every student challenged, differentiation of teaching at classroom level.

Thoughts about rigor and Salmon Bay:

• Our community is self-selecting, not based on random assignment
• Does rigor apply to only test scores, or also emotional and social components of education?
• Differentiation (child-oriented teaching, meeting the child where s/he is) requires more planning
• We are better at addressing kids below achievement level than those who’ve reached the ceiling.
• Sad that multi-age goes away in the expansion.
• Kids aren’t getting the feedback they need for the work that they do.  Portfolio assessment is not sufficient.

Attendees:

Jane Davies (co-chair), Kelly Bryant (co-chair), Jodee Reed (principal), Lance Adams, Caitlin Racey, Michelle P, Beth Armitage, Susan Motte, Megan Ratcliffe, Robin L, Sam Star, Beth B, Jodi Russell, Katherine Ropp, Barb Jochum, Bridgett G, Keith McLaren, Katie S, Hillary Leonard, Suzanne Waller, Beth P, Sherry Jaqua, Amy S, Chieko G, Karla Acantara-Warren, Jen Millen, David Sommerville, Krista L, Martha B, Audrey L, Rolf S, Melanie Shelton

Chair’s Report:

• Announcement: The decision to change FOSB from a PTO to a PTA was tabled to a future date based on a lack of a clear consensus.
• There was a brief announcement that the name “FOSB” may be causing some confusion and could change in the future.
• The following Slate of Directors was presented and unanimously APPROVED

OFFICERS

• ES co-chair                          Kelly Bryant
• MS co-chair                        Sam Star
• ES treasurer                       Katherine Ropp
• MS treasurer                     David Sommerville
• Secretary                             Lance Adams

DIRECTORS

• BLT Representative        Susan Motte
• BLT Representative        Beth Amitage
• Playground                         Lance Adams
• Playground                         Robin Lofstrom
• Alternative Education   Caleb Banta-Green
• Garden                                 Jen Millen
• Facilities                              AJ Silva
• At-Large                               Sarah Kopf
• At-Large                               Jodi Russell
• At-Large                               Beth Boram
• At-Large                               Hillary Leonard
• At-Large                               Jane Davies
• At-Large                               Suzanne Waller
• At-Large                               Sherry Jaqua
• At-Large                               Karla Alantara-Warren

Jodee Reed, Michelle Ota, and both Volunteer Coordinators, Megan Ratcliffe and Caitlin Racey are each a Director with voting rights but not subject to election.

Secretary’s Report:

• We approved February, March, and April meeting minutes
• Next FOSB meeting is June 9, 2011.

Treasurer’s Report:

David presented the 2011/12 FOSB budget. He reported that the budget committee attempted to return spending to 2008/09levels. The budget is balanced and provides a conservative spending estimate (revenue at or about 2010 levels). The budget was presentedand unanimously APPROVED.

http://www.salmonbayschool.org/announcements/2011-04-27_fosb-2011-2012-budget-final-draft

ES Volunteer Coordinator report:

• Great teacher appreciation week just wrapped up.
• Elementary camps are coming up for all grades (except half-day K)
• New families (75 for elementary grades, 80 for middle) may be “buddied up” with existing families.

MS Volunteer Coordinator report:

• Great teacher appreciation week
• Camps coming up, 8th grade picnic/promotion coming up

Principal’s Report:

• Jodee reported that April 15th was the deadline for open enrollment; however we may not know the final enrollment numbers until the end of June.
• None of the current staff has to be let go due to a District mandated Reduction In Force (RIF).
• Start time in the fall is not anticipated to change. MS schedule may change slightly to allow a “home base” time (about 30 minutes - formerly known as  home room)

Parent Self-Evaluation 2011 Salmon Bay K-8:

Megan presented the survey data that was beautifully compiled by Caleb Bantagreen. See the attached document for more information. After, there were four mini sessions with varying topics related to the information presented.

The evening concluded with a hearty welcome to incoming MS Co-Chair Sam Star, and a heartfelt thank you to outgoing MS Co-Chair Jane Davies.

Submitted by Lance Adams, 5/12/2011 - 10:25pm

Attendees:

Kelly Bryant (Co-Chair), Caleb Banta-Green, Caitlin Racey, Jodi Russell, Ed Vesneske Jr., Beth Armitage, Sally Massa, Megan Ratcliffe, Robin Lofstrom, A.J. Silva, Robin Lofstrom, Rolf Sonnerup, Bridget Goglia, Katherine Ropp, Karine Dammer, Emily Agerton, Suzanne Waller, Hillary Leonard, Rolf Johnson, Keith McLaren, David Sommerville, Sarah Kopf, Karla Alcantara-Warren, Kelly Peterson, Hans Peterson, Beth Potts, David Jacobs, Amy Gross, Carita Polin, Brian Williamson, Lance Adams

Chair’s Report:

• Still looking for a middle school co-chair and a secretary.
• Caitlin will be the middle school volunteer coordinator next year.
• David Sommerville will continue as middle school treasurer.
• Katherine Ropp volunteered to be the elementary treasurer.
• Susan Motte and Beth Armitage were nominated for the Building Leadership Team (BLT)

Secretary’s Report:

• February and March minutes were not passed. There were a few comments to be addressed.
• Next FOSB meeting is May 12th

Treasurer’s Report:

• The auction grossed approximately $116,000 and had expenses of about $12,000 for a net total of approximately $104,000.
• The budget committee has been very active and will submit the 2011/12 budget at the June FOSB meeting. A DRAFT budget will be posted in advance of the meeting.
• FOSB should have approximately $50,000 in reserve at the end of this year.
• Kelly presented a proposal to allocate an additional $1,000 for the 8th grade graduation. (Currently, $1,000 is budgeted for the event.) Typical costs have been approximately $1,800. Several people spoke to the importance and significance of the event. The move to allocate an additional $1,000 from this year’s budget was passed unanimously.

Volunteer Coordinator’s Reports:

• Megan gave an update on the school calendar and mentioned that the Aloha Potluck dinner may have to take the year off due to a busier than usual schedule.
• Caitlin reported that the MS is having a dance on April 15th and she is enjoying the transition to her new position as MS VC.

Principal’s Report:

• Jodee announced that Salmon Bay will most likely have a new counselor next year due to the District’s re-assigning of existing positions as part of its Reduction In Force (RIF). Parents are encouraged to contact the District and all of the school board members to express their concerns. Call. Write. Email. The District typically notifies teachers by May 15 if their contract is not going to be renewed.
• Jodee gave an overview of the likely expansion of the elementary school. The likely scenario is that the kindergarten and first grade classes would each expand to two full classes in 2011/12 and the remainder of the elementary school would expand to two full classes at each grade level in 2012/13. There was a lot of discussion about making the transition fair for all students. (Secretary’s note: since the meeting, Jodee has sent a letter home to all parents regarding the transition. The letter was included in the Bulletin and is available on the school website.)

Playground Committee Report:

• The playground steering committee hosted an hour-long meeting before the regular FOSB meeting; the final schematic was presented, and the parents and neighbors in attendance participated in a Q&A.  Immediately following, FOSB was presented with the same information, with an additional Q&A.
• The committee is now in the process of applying for the following additional matching grants:  Department of Neighborhoods Large Project Fund ($100K), King County Youth & Sports facilities ($75K), and an additional Small & Simple grant ($20K).  Notably, the LPF and the KCYSF grants match one another.  The majority of our required match will come through volunteer efforts and outreach.
• The Playground Committee presented a proposal to show the support of the parent body. The proposal included:
  • $10,000 budget line item for the 2011/12 FOSB budget.
  • Fundraising event in the fall.
  • The potential that the project would need additional funding through the auction Fund-an-Item, to cover any gap.
• There was a lot of discussion regarding the conflict that would exist in the fall, if fundraising were to occur for both the project and the annual Direct Giving campaign. Megan pointed out that there is never a “good” time to ask parents for donations.
• A motionwas made and the above proposal was approved.

Attendees:

Kelly Bryant (Co-chair), Caitlin Racey, Jodee Reed, Caleb Banta-Green, Katherine Ropp, Melanie Shelton, Kim Post, Dave Middleton, Beth Armitage, Jodi Russell, Zara Kublin, Sam Star, Karen Dugan, Robin Lofstrom, Lisa Dunn, Jenny Boget, Jen Millen, David Sommerville, Suzanne Waller, Byron Waller, Lance Adams, Megan Ratcliffe, Sarah Kopf

Chair’s Report:

Opened with positions on the FOSB board that are still open.

• Middle school chair (could be elementary chair if that was preferred and Kelly Bryant switched to Middle school chair)
• Elementary Treasurer
• BLT elementary
• Secretary

We haveadded David Summerville and Suzanne Waller as signers on the bank account.

Next time FOSB will meet is our retreat on April 9th.  Jane Davies  and Kelly Bryant are looking for topics and these are some options:

• Alternative Education Survey results
• PTA or not to PTA
• Communication Improvement

Robin Lofstrom has graciously offered to host the retreat at her house.

BLT report:

We have enough funding in our new budget from the district to pay for everything in our current program without a parent grant.

The district is finally funding K-8’s as they are required to. 

The district funded all the WSS proposals for K-8’s.

We are funded for a full time librarian.

FTE’s will no longer be broken down into units smaller than a .5 FTE.

Kindergarten is still full time and the cost for families is $237.00 per month.

Zara Kublin is going to write a thank you letter to the school board and the K-8 WSS committee from FOSB.

Principal’s report:

Jodee Reed talked about the change in superintendents and about the principals meeting with Dr. Enfield, the new superintendent. 

Budget cuts at the district's central office are going ahead and things will be business as usual until the end of the year when Dr. Enfield is reviewed. 

Jodee Reed told us about the discussion happening at school about growing our elementary program and increasing to 2 classes at every grade level from our current level of 1.5 classes.  This would mean no more multi-age classes but only looping. There is much discussion going on amongst the staff and this will continue.  This would add about 90 students and the timeline is still being discussed with a staged and gradual change being recommended.  The earliest time we might see a change is fall of 2011 which would probably see us adding  .5 of a kindergarten class and .5 of a first grade class.

The district perceives Salmon Bay as having extra space in our building and this would let us control how this space is filled.

Volunteer Coordinator Report:

Megan Ratcliffe reported for both positions and said that the tours are going well and have had decent attendance.

She reminded people that even if you have a sibling of a current student they still need to be enrolled and chose Salmon Bay as your school of choice. 

 Playground Committee:

Robin Lofstrom reported that the design is going along beautifully and they could really use some more people to take an active role with the committee.  There is an open house coming up on Wed. March 23rd from 6-8:30 in the Salmon Bay Cafeteria. 

Fundraising:

Sarah Kopf reported that the Jog-a-Thon date has been changed to Friday May 20th.

 Alternative Education:

Caleb Banta-Green reported that the alt. ed. survey has had about 25% participation so far and Jodee Reed is going to do a robo-call to remind parents to take part in it. 

Jodee Reed talked about the fact that John Miner is putting together a proposal of the policies that alternative school principals would like to see supported regarding alternative education.

Gardening Committee:

Jen Millen reported that the gardening committee is having a work party on March 19th from 10-1 and would love to have lots of people attend.   Ballard Tree Service donated wood chips and the school district is sending a gardener who will provide tools. 

Budget-

Kelly Bryant gave an overview of what the budget committee has been working on.  She handed out the proposed budget and asked for feedback or questions. 

David Summerville talked about the guiding principles behind the budget committees’ work. 

We discussed whether to fund the volunteer coordinators and if so at which level? It was decided to fund the volunteer coordinators at last years’ level of 19 hours per week (which had been cut to 15 hours this year). The cost to FOSB is approximately $25,000.

We also decided to fund a 0.2 FTE increase in art in the elementary school. 

Much discussion followed…..

Someone brought up the idea of funding a math specialist and Jodee Reed talked about her idea of expanding the reading specialist position to maybe include some math support. 

Sarah Kopf asked what it would take to get keyboarding for all the kids and Jodee Reed explained it would be hard to fit that into the all school curriculum. 

One important part of this discussion is that if FOSB purchases the additional Full Time Equivalent teachers/staff (FTE’s) before Jodee Reed submits her final budget than we will get them at an $8,000.00 discount. This is based on the fact that parent groups (such as FOSB), pay the average price for FTE's when submitted as part of the school budget. After the budget is approved, we would have to pay actual costs for additional FTE's. 

We talked more about the extra FTE’s for art and thought we could get Barb Leuty for more hours in the Elementary and either use her as a resource for the middle school or set aside money for middle school artist in resident program.

A proposal allowing the budget committee to approve up to an additional .2 FTE for art to be purchased by FOSB and added to Jodee’s pool was motioned, seconded.  There were some thumbs up and some thumbs neutral but no blocking votes so consensus was reached.