October 20, 2011 FOSB Minutes

Attendees: Jodi Russell, Sarah Kopf, Suzanne Waller, Kim Penfold, Caitlin Racey, Maria Kelley, Amy Stackhouse, Hillary Leonard, A.J. Silva, Michelle Pearson, Beth Armitage, Mary Torcaso, Andrea Heatherly, Katherine Ropp, David Sommerville, Linda Kjarstad, Megan Ratcliffe, Dave Middleton, Nicolette Jensen, Susan Motte, Kelly Bryant, Robin Lofstrom, Jen Millen, Melanie Shelton, Caleb Banta-Green

Introductions were given.

Announcements:

There was an envelope stuffing party for the direct giving campaign prior to the meeting. Thank you to everyone who helped.

FOSB elects directors two times each year during our May and November meetings. Individuals wishing to be elected directors at the November meeting should contact either Jodi or Sarah.

Communications:  

Hillary Leonard, Communications Committee Chair, passed out sticky notes to record ideas that the communications committee might want to focus on. She is open to any suggestions. Individuals may also contact Hillary directly.

Secretary's Report:

September minutes were approved.

Principal's Report:

Jodee Reed is sick. No principal report was given. 

BLT (Building Leadership Team) Report. 

·      A brief overview of the BLT was given. We have two parent representatives, Susan Motte and Beth Armitage. The remaining team members are staff/teachers.

·      A brief discussion of the CSIP goals was held. Jodee will be able to provide additional information at the next meeting.

·      Jodee is working with the teachers to analyze test scores, particularly math which has a lot of variability. They are working to determine if the variability is partly due to individual scores and what other causes may exist. Jodee has asked teachers to track what they are teaching and which curriculums they are using.

·       BLT chose to do MAP testing only 2 times this year.  New students to Salmon Bay will take the MAP test this fall; all other students will use their spring scores as the beginning baseline for this year.  MAP testing will resume in the winter and spring.  

Guest Speaker—Emergency Preparedness

JoAnn Jordan, Public Education Coordinator from the Seattle Office of Emergency Management, spoke on emergency preparedness. She presented information about what individuals should do during an emergency as well as an overview of school responsibilities. It is important to share information with parents so they know what to expect in an emergency. For example, different procedures will be in place for picking up students. 

Our Emergency Preparedness Committee will be meeting soon to continue working on updating our school emergency supplies. Many things are outdated. The initial focus will be on updating a “bucket” for each room and ensuring adequate water supply. If you are interested in joining the committee please contact Keith or Sarah.

Treasurer’s Report

Katherine Ropp, elementary treasurer, presented a recommended school grant process.

·       The finance committee created the application and guidelines which were distributed. There are three grants to be awarded: $4000 for elementary, $4000 for middle school and $5000 for all school projects. All teachers, staff and parents are welcome to apply. The due date is Wednesday, November 2nd.

·       A concern was raised that the quick deadline may be difficult for some teachers. Everyone agreed it was a short turnaround but that the committee wanted to distribute funds quickly. The deadline was also set to coincide with the upcoming FOSB meeting schedule so funds could be distributed quickly (this fall).  An evaluation will be held following the grant process so we can capture feedback to incorporate into any future school grant awards.

·       Motion to approve the grant application and process and distribution to teachers, and parents as well. Motion passed.

David provided a brief overall budget report. There is very little happening and everything is as expected. We have generated $2,000 income in the beginning of the year. We have a planned income of $123,000 expected this year. We have approximately $50,000 in the bank to cover our expenses until our major fundraisers, the direct giving campaign and our school auction, bring in more income.

Volunteer Coordinator’s Report

We may need to clarify with teachers how to access money. We are drawing income from several pots, budget line items, enrichment and mini grants.

Next Thursday Caitlin is having a party to give out auction tasks.  She has all the volunteers she needs for dance.

Please attend and volunteer at the Lets Play Salmon Bay event on Saturday.

Alternative Schools Coalition

Caleb has started a Google group. Send your email to Caleb is you want to join.  Zara shared information about state legislation regarding innovation schools. There will also be an application process in January and we will need to make a decision on whether to apply or not.

Playground Committee

Let’s Play Salmon Bay will be held on Saturday. Please join us! Thanks to all the volunteers who are helping. Every participant earns matching funds for our grant.

The next FOSB meeting will be held on November 10th.

Meeting Adjourned.  Submitted by Linda Kjarstad 12/13/11